Privacy Policy

OASE Publishing is committed to protecting the privacy of everyone whose information we process. We strive to process all personal information compliantly, ethically, and with the highest standards of professionalism and responsibility.

OASE Publishing collects and processes personal information to deliver our products and services. We may also use this information to analyze and improve our services, conduct marketing activities, organize events, and support our business operations.

This notice explains how OASE Publishing collects, uses, and shares personal information. It also explains how you can exercise choice and control over your own information.

Some of our products, applications, or services may have their own privacy terms. If those terms differ from this Privacy Policy, the specific terms for the product, application, or service will take precedence.

1. Types of personal information we process

Personal information, also called “personal data” in some countries, means any information relating to an identified or identifiable person. The types of personal information we process depend on how people interact with us and the services we provide. This section explains the types of personal information we may process to deliver our services.

The types of personal information we process include:

  • Identifiers, such as name, username and IP address
  • Contact information, such as email address, postal address, telephone number.
  • Demographic information, such as age or gender.
  • Commercial information, such as purchase history or subscription information.
  • Financial information, such as payment card data and associated fraud checks.
  • Academic or Professional information, such as publications, work history, education, areas of expertise.
  • Engagement information, such as content you provide to us, comments, feedback, posts, enquiries, and other communications.
  • Network and website activity information, as detailed in the section “Sources of Personal Information”.
  • Preferences, such as communication, language, or marketing preferences.

Some of the personal information we process may be classified as sensitive personal information. This definition varies according to local data protection laws. We will only process such information when necessary for a specific and legitimate purpose, and in line with applicable requirements.

2. Sources of personal information

We collect personal information in different ways: directly from you, through automated technologies, or from other sources. This section explains more about our sources of personal information.

Information provided directly

We collect personal information directly from people who use our sites or services, visit our offices, or communicate with us. All information we ask for is mandatory unless marked as optional. If mandatory information is not provided, we may be unable to provide the requested service.

Information collected through automated technologies

We collect personal information when our sites are used, either directly or through our third-party analytics providers. This includes IP address, browser type and settings, device details, internet service provider, referring and exit pages, site content interactions, location data, and other usage information. We use tracking technologies such as cookies, web beacons, embedded scripts, location-identifying technologies, device recognition technologies, and session replay software. We use this information to enable site functionality, understand site interaction trends, personalize user experiences, and improve our services.

Information from other sources

We receive personal information from third parties such as: business partners, advertising and marketing agencies, data brokers, analytics providers, academic institutions, journal owners or societies, search information providers, and credit reference agencies. We also get information from publicly accessible sources like social media platforms.

If you choose to register and sign in using a third-party account (like Facebook or Google), that service handles your authentication. We will collect your name, email, and any other information you agree to share when you link your third-party account.

3. Use of personal information

Depending on how people interact with OASE Publishing, we use personal information for various purposes. This includes fulfilling contracts, meeting legal requirements, where consent has been given, or for legitimate business needs (if allowed by relevant jurisdictional law). This section explains the purposes for using personal information, and the grounds that permit such use.

We use personal information for these purposes:

  • Administration of products and services

    Fulfilling contracts or transactions.

    Providing, managing and supporting our products and services.

  • Marketing and communication

    Communicating about our or our partners’ programs or events (such as webinars, conferences, contests, or surveys).

    Marketing our sites, products, or services (including through emails, newsletters, targeted advertising, phone calls, and SMS messages).

    Responding to enquiries, requests, or comments.

    Personalizing our sites, services, products, and communications.

  • Development of products and services

    Evaluating and improving our business (including enhancing our sites, services, products, and communications; developing new ones; and assessing promotions and advertising effectiveness).

    Performing data analytics for internal research or other business purposes.

  • Business management and administration

    Supporting diversity and inclusion initiatives (such as using gender to analyze representation).

    Detecting and investigating fraud and suspicious activity (such as violations of our Terms of Use) and keeping our sites safe and secure.

    Complying with legal or regulatory obligation.

We may use personal information for other purposes that we inform you of where we have your consent, a legitimate business interest, or another lawful reason.

We may combine or anonymize information so that it can’t identify individuals. This de-identified information may be used for analysis, such as developing our products and services, identifying industry trends, and benchmarking. Where allowed by law, we may share de-identified information with third parties as described in the “Sharing Personal Information” section below.

  • Grounds for processing
  • When we process personal information, we do so under one or more of the following bases, as applicable to the specific processing purpose and relevant data protection laws:
  • With your informed consent, which you can withdraw at any time.
  • To fulfill our contractual obligations to you.
  • To comply with our legal and regulatory obligations.
  • To perform a task in the public interest.
  • To pursue our legitimate business interests as outlined in this notice, unless those interests are overridden by your privacy rights.

4. Sharing personal information

We may need to share personal information within OASE Publishing, with our service providers, with our partners, with public authorities, or with other third parties. We will only share the minimum information necessary to fulfil the particular purpose. OASE Publishing does not sell personal information to other organizations. This section explains more about the sharing of information.

Within OASE Publishing. We may share personal information with our subsidiary and affiliate companies for the purposes described in the “Use of Personal Information” section above.

With our service providers. We may share personal information with service providers that perform services on our behalf. Before sharing, they must agree to comply with applicable laws, maintain strong data security, and only process personal information as we instruct.

With partner organizations. We may share personal information with certain partners, including:

  • If a third party (such as an academic institution, school, employer, or business) gives you access to a OASE Publishing product or service, we may share information about your usage, assessment results, and other input.

  • If you join a program or event in which we partner with third parties (such as a webinar, conference, or promotional event), we may share your information with the sponsors of that program or event.

  • If you have access to our content or sites, sign up to receive journal alerts, or have a contribution accepted for publication, we may share your information with the related organization (for example, the journal owner or society).

  • If you declare an affiliation with a funder, institution, consortia, or similar organization, we may share your information with them to fulfil our services where that organization is a customer.

  • If your information is part of the published content that OASE Publishing provides access to.

  • If we use advertising partners to serve ads and collect information when you visit our sites to show you relevant ads likely to be of greater interest to you.

  • If you have consented to disclosure or we have a lawful and legitimate business reason for disclosure.

With public authorities. We may be required to disclose personal information to meet legal requests, including national security or law enforcement requirements.

With other third parties. We will share personal information with other third parties if we believe it is necessary to comply with the law or with legal process, to protect and defend our rights and property, to ensure the safety or property of our users or the public, or to prevent misuse of our sites and services. We may also share personal information during corporate transactions, such as a transfer of a journal, merging, acquiring, consolidating, or changing control.

The sharing outlined in this section may involve any of the categories of personal information listed above, but only the minimum data necessary to fulfil each specific purpose.

OASE Publishing does not sell personal information to other organizations.

5. Marketing, targeted advertising, and opting out

Where allowed, and typically with your prior consent, OASE Publishing may use personal information to support direct marketing activities. This includes showing personalized advertisements online and sending targeted marketing communications, such as emails, to keep you updated with news, events, and products. We tailor these messages to content we believe will interest you. This section explains more about using personal information for marketing, and how you can exercise choice.

We may use third parties to display advertisements or send marketing information on our behalf, including online ads. We will not share personal information with third parties for their own marketing purposes without your informed consent (such as event sponsors). OASE Publishing may promote third-party products or services to you where lawfully allowed and where we believe it would be in your interest.

6. Retention of personal information

We retain personal information only for as long as needed in relation to the purpose for which it was collected. We keep it for as long as necessary to evidence our business activities, resolve disputes, or meet legal expectations (such as reporting or accounting obligations). This is determined on a case-by-case basis and depends on factors such as the type of data, the reason we collected it, and our legal or operational needs.

7. Security of personal information

OASE Publishing takes the security, integrity, and confidentiality of personal information very seriously. We store personal information on our servers or those of our vendors. Authorized employees, representatives, and agents can access that information as needed for the purposes described in this notice. We use various technical, administrative, and physical security measures to protect personal information from unauthorized access, disclosure, use, modification or destruction. However, no method of safeguarding information can be guaranteed as completely secure.

8. Your rights

The rights provided under data privacy laws vary by location, and we will respond to requests as required by relevant laws. You will not receive discriminatory treatment if you choose to exercise any of your privacy rights. This section provides more information about privacy rights and how to exercise them.

Privacy rights typically include:

  • Access to a copy of your personal information.
  • Correction of any errors in your personal information.
  • Deletion of your personal information.
  • Restrictions or objections to how we process your personal information.

When you submit a request, we may ask for more information to verify your identity and help us comply with your request. We do not typically charge for the exercise of individual rights, but we reserve the right to apply a charge in exceptional cases if there is a business need and in compliance with relevant data privacy laws.

9. Links to third-party websites

OASE Publishing’s sites or services may include links to third-party websites not owned by OASE Publishing. These third-party websites may have their own privacy and data protection policies, which are not covered by this Privacy Policy. We encourage you to review the privacy policies of any third-party sites you visit.

10. Updates to this privacy policy

We periodically review this Privacy Policy to ensure it remains up to date. Any changes will be posted on this page with an updated effective date. If we make a significant change in how we collect, use, or share personal information, we will post a prominent notice or provide other notice as required by law. If necessary, we may request updated consent to continue processing your information. We encourage you to periodically review this page for the latest information on our privacy practices.

If you have any questions about this policy, please contact information@oasepublish.com.